2019 AGM … 27th March

BMW Motorrad Club Cape
AGM Minutes
27 March 2019

1. WELCOME
Wouter welcomed everybody and the attendance will be the same as for club meeting.

2. APOLOGIES:
Andy Connell, Jacqui Ferreira, Ernst Vondran, Rouen Williams, Timothy Reid, Max Wu and Lisa Gutter

3. RATIFICATION OF PREVIOUS AGM MINUTES – 28 March 2018
Proposer: Ian Verhulp
Seconder: Charles Oertel

4. CHAIRMANS’S REPORT
Wouter shared the club’s activities of the past year which were; Members, Short rides, Long rides, Ladies of the club, Training, Marshalling, GS Trophy and thanked all the dealers and committee members for their hard work to make the club the success it is.

5. TREASURER’S REPORT
David went through the finance for the year. David mentioned the members total and the financial stance of the club at the moment. He also encouraged members to make suggestions on how to spend more money on the members. He clearly stated that a detail report is available should any member be interested. Unfortunately he announced that he has to step down as treasurer according to the constitution. The report will be loaded on the website for the members to view.

6. MOTIONS SUBMITTED:
6.1 Finance Report: It is available to all members on request
6.2 BMWMCC website update: Ian explained the framework that Clubs Africa is busy with and that it will be available to any club that are interested to make use of it. It will be tested before the club accepts the framework and will influence if possible to implement changes that will accommodate our needs as a club.
6.3 Committee members’ roles & responsibilities: Ian explained the current constitution and that the members will have an opportunity to influence the constitution in September when it will be up for review.

7. ELECTION OF COMMITTEE:

Current Committee – Available for re-election New members – Available for election
Wouter de Vos Andy Connell
Geoff Russel AJ Burger
Ian Verhulp Linda van Niekerk
Charles Oertel John Carr
Magda Le Roux
Jacqui Ferreira
Rouen Williams
David ffoulkes
Garry van As

We had an election for 13 members available for election and re-election. According to the constitution only 12 members on committee are allowed.
The election went smoothly with Jill and Jenny counting and Wendy overseeing the process after everybody (only paid up members) cast their votes on the ballot papers.

The committee members are as follow: Magda Le Roux, Ian Verhulp, Geoff Russell, Garry van As, Linda van Niekerk, Charles Oertel, David ffoulkes, Andy Connell, Wouter de Vos, Rouen Williams, John Carr and Jacqui Ferreira.

8. GENERAL:
Garry shared with everybody the proposed BMW Rally and there was a lengthy discussion and ideas from the members. The proposed dates are 13 to 15 March 2020. He shared that a sub-committee will be created to organise this event to make sure as far as possible that it will be a success. We as a club will only have one chance to ensure the success of this rally. Garry invited the members to start thinking of a name for the rally and that the preference an animal name is.

The meeting was closed on a high spirit.

CHAIRMANS REPORT 2019 AGM
1. Thank you for attendance

2. Members determine success
• End 2018 – 388
• Now – 350
• Maybe 450 end 2019?

3. Shorter rides:
• Breakfast Rides
• Day Rides
• Interesting routes and destinations

4. Longer rides:
• Lamberts Bay
• Rooiberg Lodge
• Sutherland
• Arniston
• Stilbaai

5. Ladies
• RITV
• International Female Riders Day
• Womans Day

6. Training
• Off road
• Marshalling
• FPOS

7. Marshalling
• CTCT
• DC
• Stellenbosch Cycle Tour
• ITU Triathlon

8. GS Trophy
• Montagu
• Anura
• Donford
• Country Trax

9. Dealers – Donford Motorrad

10. Committee

11. David Ffoulkes – outstanding financial management

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